AonMeetings is a browser-based video conferencing platform that provides online meetings, webinars, and collaboration tools.

With AonMeetings, organizations can host virtual consultations and team meetings, share screens and documents, and record sessions.

Is AonMeetings HIPAA compliant? Yes, AonMeetings can be HIPAA compliant.

 

What changed this year?

As of October 2026, our review did not identify any publicly disclosed changes to AonMeetings’ HIPAA related policies or BAA terms. Its current website continues to advertise a BAA on every plan at no extra cost. However, we could not independently compare the full agreement with earlier versions because it is supplied on request.

 

Will AonMeetings sign a business associate agreement (BAA)?

Yes, AonMeetings will sign a BAA, which can be requested here.

The company instructs organizations to contact its team with their organization name, primary contact, and account email address. Obtain and execute the agreement before using the platform for protected health information (PHI).

 

What does the AonMeetings BAA cover?

AonMeetings offers its BAA to support use of the platform with PHI. However, the reviewed public pages do not reproduce the agreement, so its specific contractual coverage could not be independently verified.

Its public security summary states, “TLS 1.2+ in transit, DTLS-SRTP for media, AES-256 at rest.” The company’s HIPAA page describes these safeguards:

  • Encryption for transmitted information, live audio and video, and stored data.
  • Waiting rooms, meeting locks, and one-time access codes.
  • Moderator controls for managing participation.

These are published platform safeguards. The signed BAA should be reviewed for the actual covered services and contractual obligations.

 

What does the AonMeetings BAA exclude?

The reviewed public pages do not disclose specific BAA exclusions. Ask AonMeetings to confirm whether its agreement covers recordings, transcription, AI-generated summaries, and third-party integrations before using those features with PHI.

Separately, its general terms state, “AONMeetings is not responsible for unlawful recordings made by users.” This addresses users’ recording responsibilities; it does not establish the BAA’s exclusions.

 

Conclusion

AONMeetings signs a BAA and is therefore HIPAA compliant.

Learn more: HIPAA Compliant Email: The Definitive Guide

 

FAQs

What is a BAA?

A BAA is a legally binding contract establishing a relationship between a covered entity under HIPAA and its business associates. The purpose of this agreement is to ensure the proper protection of PHI as required by HIPAA regulations.

 

What is HIPAA?

HIPAA sets national standards for protecting the privacy and security of certain health information, known as PHI.

HIPAA is designed to protect the privacy and security of individuals’ health information and to ensure that healthcare providers and insurers can securely exchange electronic health information. Violations of HIPAA can result in significant fines and penalties for covered entities.

 

Who does HIPAA apply to?

HIPAA applies to covered entities, which include healthcare providers, health plans, and healthcare clearinghouses. It also applies to business associates of these covered entities. These are entities that perform certain functions or activities on behalf of the covered entity.