How to share Paubox Forms on your website

Paubox Forms offers a secure method for gathering patient information through HIPAA compliant forms. With a user-friendly form builder, you can tailor questions to fit your needs. These forms are secure and shareable while remaining compliant with HIPAA's Privacy and Security Rules. 

Paubox Forms is included at no additional cost with the Paubox Email Suite on all plans. 

HIPAA compliant form use cases

Paperwork is time-consuming for healthcare providers and patients. By making a form shareable and accessible online, people can fill out the form quickly before appointments, and there are no issues transcribing handwritten information to digital systems either.

Here's how your practice can use Paubox Forms:

• Quick patient intake: Patients can complete their details online before appointments.
• Direct patient feedback: Patients can provide feedback so providers can improve services.
• Enhanced telehealth: Pre-session forms ensure better preparedness and efficiency.
• Streamlined referrals: Online forms make the referral process quicker and more secure. 
• Emergency contact updates: Quick, secure collection of emergency contacts.
• Health history at a glance: Patients can complete detailed health history forms online.
• Informed consent: Simplify collecting and tracking authorization for treatments, procedures, and marketing campaigns.
• Insurance info made easy: Efficiently collect and verify insurance details, speeding up billing processes.
• Wellness program sign-ups: Facilitate enrollment in health programs.
• Post-treatment check-ins: Forms are an easy way to follow up with patients.

Learn how to set up a HIPAA compliant form, and once your form is published, here's how to share it with patients.

Where to share HIPAA compliant forms

Once published, you'll get a shareable URL to securely share a form and remain HIPAA compliant. Here's where you can share the URL:

1. On your website: Link the form directly on your website, particularly on relevant service pages or in patient resource sections. 
2. Through email communications: Send the form's URL in emails to patients, especially for pre-visit preparations or follow-up care. You can do this directly from Paubox Forms. 
3. Social media and newsletters: If appropriate, share a form link on social media platforms or in digital newsletters for broader outreach like community health initiatives.
4. In-office displays: Provide QR codes or URLs in physical locations like clinic waiting areas, allowing patients to access and fill out the form on their devices or on an office tablet. 
5. Partner websites: Collaborating with other healthcare-related entities or community partners to host the form link on their websites, expanding the form's reach.

Can I embed the form on my website (Squarespace, Wix, GoDaddy, etc.) website?

1. Publish the Form: Once your form is published, Paubox will provide a unique URL. 
2. Copy the URL: Click on the Actions dropdown menu and click Copy Form URL to copy the URL address.
3. Log into your website builder: Access your website's backend on Squarespace, Wix, or another platform.
4. Select the page for the form: Choose where on your website you want the form linked. This could be on a specific service page, contact page, or a dedicated forms page.
5. Add a link to the form: Use a button or hyperlink text to direct users to the form's URL for a direct link.
6. Customize the appearance: Adjust the display settings to ensure the button or link matches your website's design.
7. Preview and test: Before publishing, preview the page to ensure the form or link appears correctly. Test the link or embedded form to ensure it works properly.
8. Publish the changes: Publish or update the page on your website.

Remember, each website builder has its unique interface, so some steps might vary slightly. Always refer to the specific instructions or support resources provided by your website platform for detailed guidance.

Related: HIPAA Compliant Email: The Definitive Guide