Microsoft Forms is a survey and questionnaire tool included with Microsoft 365 that lets organizations create forms, quizzes, and polls to collect and analyze responses.

With Microsoft Forms, healthcare organizations can build intake forms, screening questionnaires, and feedback surveys, with responses that flow directly into Excel or other Microsoft 365 apps for analysis.

Is Microsoft Forms HIPAA compliant? Yes, based on our research, Microsoft Forms can be HIPAA compliant.

 

What changed this year?

As of September 2026, our review did not identify any publicly disclosed changes to Microsoft Forms HIPAA-related policies or BAA terms.

 

Will Microsoft Forms sign a business associate agreement (BAA)?

Yes, Microsoft will sign a business associate agreement covering Microsoft Forms, which can be reviewed on the Microsoft Service Trust Portal. The BAA is included with commercial Microsoft 365 plans and does not require a separate signature.

 

What does the Microsoft Forms BAA cover?

The Microsoft Forms BAA covers the use and disclosure of protected health information (PHI), stating, "HIPAA regulations require that covered entities (defined under the Rules) enter into agreements with business associates to ensure that PHI is adequately protected. This agreement is called a Business Associate Agreement. Among other things, a Business Associate Agreement establishes the permitted and required uses and disclosures of PHI by the business associate, based on the relationship between the parties and the activities or services being performed by the business associate. To support our customers' compliance with HIPAA when utilizing Microsoft enterprise products and services, Microsoft enters into Business Associate Agreements with its covered entity and business associate customers."

 

What does the Microsoft Forms BAA exclude?

The Microsoft BAA does not cover consumer or personal Microsoft accounts, for example, a personal Microsoft account used outside of a business or government organization.

 

Conclusion

Microsoft Forms signs a BAA and is therefore HIPAA compliant.

Learn more: HIPAA Compliant Email: The Definitive Guide

 

FAQS

What is a business associate agreement?

A business associate agreement (BAA) is a legally binding contract establishing a relationship between a covered entity under the Health Insurance Portability and Accountability Act (HIPAA) and its business associates. The purpose of this agreement is to ensure the proper protection of personal health information (PHI) as required by HIPAA regulations.

 

What is HIPAA?

The Health Insurance Portability and Accountability Act (HIPAA) sets national standards for protecting the privacy and security of certain health information, known as protected health information (PHI).

HIPAA is designed to protect the privacy and security of individuals’ health information and to ensure that healthcare providers and insurers can securely exchange electronic health information. Violations of HIPAA can result in significant fines and penalties for covered entities.

 

Who does HIPAA apply to?

HIPAA applies to covered entities, which include healthcare providers, health plans, and healthcare clearinghouses. It also applies to business associates of these covered entities. These are entities that perform certain functions or activities on behalf of the covered entity.