Can I use Microsoft Forms and be HIPAA compliant?

Featured image

Share this article

Can I use Microsoft Forms and be HIPAA Compliant? | Paubox

Since Paubox is a Business Associate to thousands of customers, we’ve been wondering if they are able to use Microsoft Forms in a HIPAA compliant manner.

As context, we’ve previously written about whether Microsoft 365 (formerly Office 365) is HIPAA compliant or not. In a nutshell, it can be.

In fact, we’ve noticed more vendors, customers, and prospects asking about HIPAA compliant services.

This is especially true now as we see an accelerated, long overdue adoption of digital transformation in healthcare.

We know the HIPAA industry is vast, so we can empathize with just how many people need to use cloud services in this sector.

Today we will determine if Microsoft Forms offers HIPAA compliant service or not.

Microsoft Forms

Microsoft Forms is an online survey creator. Released in 2016, Microsoft Forms allows users to create surveys and quizzes with automatic marking.

What is a Business Associate?

A Business Associate is a person or company that performs certain functions or activities that involve the use or disclosure of Protected Health Information (PHI) for a Covered Entity.

In a nutshell, the role of a Business Associate is to help Covered Entities comply with the HIPAA Privacy Rule

Read full article: What does it mean to be a Business Associate?

Secure email for modern healthcare. Right out of the box.

Business Associate Agreement provisions

If a Business Associate provides services to a Covered Entity, then a Business Associate Agreement (BAA) must be in place.

A BAA is a written contract between a Covered Entity and a Business Associate and is required by law for HIPAA compliance.

At a minimum, a Business Associate Agreement contains 10 provisions.

Read full article: Business Associate Agreement Provisions

Microsoft Forms and the Business Associate Agreement

We checked the Microsoft site for mention of their ability to sign a Business Associate Agreement (BAA) for Microsoft Forms.

We found the following pages:

On those pages, we can see that:

  • Microsoft states that Microsoft Forms is HIPAA compliant.
  • As is typical with Microsoft’s site, it was hard to navigate and their own product names were outdated. In any case, we found this link, which will automatically download a PDF called Microsoft_Dynamics_365_Cloud_Service_Compliance_Datasheet.pdf
  • On page 23 of the aforementioned PDF, we see that Microsoft Forms is indeed covered by Microsoft’s BAA for Microsoft 365 (incorrectly referred to as Office 365 in the PDF). See screenshot below.

Can I use Microsoft Forms and be HIPAA Compliant? | Paubox


Does Microsoft Forms offer HIPAA Compliant Service?

The Business Associate Agreement (BAA) is a key component to HIPAA compliance between a Covered Entity and a Business Associate.

We were able to learn the following about Microsoft Forms about their ability to be considered a HIPAA compliant solution:

  • Microsoft Forms is considered part of Microsoft 365 and is covered by Microsoft’s BAA.

Conclusion: Microsoft Forms is HIPAA compliant.

Make sure you sign a BAA with Microsoft before using Microsoft 365 to store or transmit any Protected Health Information (PHI).

Try the Paubox Email API for FREE today.
Author Photo

About the author

Hoala Greevy

Founder of Paubox. Kayak fishing when I can. Native Hawaiian CEO.

Read more by Hoala Greevy

Get started with
end-to-end protection

Bolster your organization’s security with healthcare’s most trusted HIPAA compliant email solution

The #1-rated email encryption 
and security software on G2

G2 Badge: Email Encryption Leader Fall 2022
G2 Badge: Security Best Usability Fall 2022
G2 Badge: Encryption Momentum Leader Fall 2022
G2 Badge: Security Best Relationship Fall 2022
G2 Badge: Security Users Most Likely to Recommend Fall 2022
G2 Badge: Email Gateway Best Relationship Fall 2022
G2 Badge: Email Gateway Best Meets Requirements Fall 2022
G2 Badge - Users Most Likely to Recommend Summer 2022
G2 Badge: Email Gateway Best Results Fall 2022
G2 Badge: Email Gateway Best Usability Fall 2022
G2 Badge: Email Gateway Best Support Fall 2022
G2 Badge: Email Gateway Easiest To Use Fall 2022
G2 Badge: Email Gateway Easiest Setup Fall 2022
G2 Badge: Email Gateway Easiest Admin Fall 2022
G2 Badge: Email Gateway Easiest to do Business with Fall 2022
G2 Badge: Email Gateway Highest User Adoption 2022
G2 Badge: Email Gateway High Performer Fall 2022
G2 Badge: Email Gateway Momentum Leader Fall 2022
G2 Badge: Email Gateway Most Implementable Fall 2022
G2 Badge: Email Gateway Users Most Likely to Recommend Fall 2022