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About Beach House Center for Recovery

Beach House Center for Recovery is a nationally recognized rehab facility that treats substance abuse and co-occurring disorders. It offers innovative, results-driven, individualized treatment for drug and alcohol addictions.

With patient care as the upmost priority, Robert Montañez, vice president of technology, noticed a problem with AppRiver, the company's old secure email solution. AppRiver required a cumbersome process for staff to encrypt their emails, resulting in continuous communication delays between Beach House employees, patients, and insurance companies.

Robert and the Beach House team knew there had to be an easier email encryption solution out there.

Paubox makes sending encrypted emails simple and seamless. The new Paubox service allows my staff to send emails without adding additional steps, and since all outbound email is encrypted, I don’t have to worry about an employee accidentally not securing an outbound email.
Robert Montañez, VP of Technology, Beach House Center for Recovery
Robert Montañez, VP of Technology, Beach House Center for Recovery

Company Snapshot

  • Based in Juno Beach, Florida
  • Location: 1
  • Paubox Email Suite Plus customer since September 2018

Paubox Email Suite Plus goals

  • Simplified email encryption for senders and recipients
  • Focus on patients instead of HIPAA email compliance
  • Provide robust inbound email security protection from phishing, malware, and email bomb attacks

Challenge

AppRiver required Beach House staff to log into a third party website every time they needed to send an encrypted email. Once the email was received, the recipient had to complete a number of specific steps in order to open and view the encrypted information.

This process continually caused delays in sending and receiving emails. “In the healthcare industry, every second is critical when treating our patients, and that includes correspondence with insurance companies,” Montañez shared.

During Montañez’s research for a better solution, he kept finding other services that required the same inconvenient workflow. He began to think he would never find a seamless HIPAA compliant email solution – until he came across Paubox.

Solution

When Montañez discovered Paubox Email Suite Plus, he knew he found exactly what he was looking for.

Paubox Email Suite Plus is a HIPAA compliant secure email solution that does not require users to use a plugin or log in through a portal. Every email is protected with transport layer security (TLS) encryption; all a user needs to do is click “send.”

It also offers email security and protection against display name spoofing to prevent Beach House from falling victim to an email breach.

In addition, Paubox Suit Plus is HITRUST CSF certified, the gold standard in the industry.

“Paubox makes sending encrypted emails simple and seamless,” Montañez said. “The new Paubox service allows my staff to send emails without adding additional steps, and since all outbound email is encrypted, I don’t have to worry about an employee accidentally not securing an outbound email.”

With Paubox, employees no longer experienced communication delays, which enabled them to become more efficient and patient-focused. Paubox’s blanket encryption ensured HIPAA compliance, making Montañez’s life easier.

Integrating Paubox Email Suite Plus with Salesforce

Another key factor in Montañez’s decision to choose Paubox was Paubox’s unique ability to integrate with Salesforce.

After integrating Paubox with Salesforce, users are able to send HIPAA compliant email through Salesforce itself, in addition to sending email directly from their email client. “The integration with Salesforce has only further simplified our ability to secure our information when corresponding outside our organization,” Montañez added.

Easy implementation and training

Montañez was also pleased with how seamless the onboarding and implementation process was with Paubox – including setting up Paubox’s simple integration with Salesforce.

“The staff were sending secure encrypted emails before they were notified of the new service,” Montañez said. “Seamless and behind the scenes!”

And how do Beach House staff feel about the change? According to Montañez, “The feedback from our staff has been phenomenal now that encrypting emails is automatic. I recommend Paubox to any healthcare facility to take HIPAA and HITECH compliance issues out of the equation, allowing for my team to focus on other security measures.”