Quality Care uses the latest HIPAA technology to keep its 500 clients in the loop about constantly changing state policy updates
Quality Care is a social work agency based in Kentucky. Its mission is to provide high quality care by promoting respect, personal growth, and empowerment.
The agency supports individuals through a person-centered approach to become active members of the communities in which they live and work.
Quality Care disseminates information coming from the top down to patients
We recently spoke to Quality Care’s owner and executive director Terra Durbin about how she has been managing the communication pipeline for her patients.
In Kentucky, the government sends out directives to the executive directors of agencies, and they disseminate the information as they see fit.
Terra explained how she has been managing this process by relying on Paubox encrypted email:
“It would be impossible for me to contact all 72 of my staff and communicate with them individually . . . Very potentially [I] would end up relaying wrong information or leave out an important detail. So absolutely, for the majority of our contacts, [email] is the primary if not the only method of communication.”
Quality Care has also shared precautionary measures with clients and family members that the company has been taking, including ways that the agency can modify its service delivery to better meet individuals’ needs, while still ensuring their health safety and welfare.
Quality Care updates its procedures in the face of coronavirus
Terra and her team provide consultative and monitoring services for patients, such as behavior modification services and occupational therapy. In the face of the COVID-19 outbreak, Quality Care has been transitioning from face-to-face services to a telehealth model.
The agency has been using virtual conferencing or phone calls for meetings. The team has been emailing instructions for different activities, as well as sharing new tools and education resources for staff members to use with individuals or family members.
That way, “we’re not having to physically be face to face with that individual to still allow for appropriate and effective delivery of services through electronic methods.”
Quality Care relies on Paubox encrypted email to provide seamless, HIPAA compliant communication
Quality Care is a brand new Paubox encrypted email customer. In fact the trial period ended less than a week ago. The timing has been serendipitous, since using Paubox during this difficult period has helped Terra in a critical way.
Terra explained that without Paubox, her team would not have been able to switch to a telehealth model while remaining in HIPAA compliance.
With Paubox, they were “able to switch very easily to telehealth services without any interference in our service delivery, because everything that we’re sending is completely protected,” she said. “And that is one less worry that I have in a constant state of worry at this point.”
“The biggest benefit that Paubox has brought to us is just the ease of service,” Terra explained. “I’ve not had to think about ‘Okay, how am I going to bridge from a face to face patient delivery system to an online telehealth communication system?’ I’ve not had to think about the HIPAA compliance. The comfort of not having to worry about that crucial and important step has been great for us.”
In addition, Terra appreciates Paubox’s ease of use for the email recipient. “They don’t have to enter a password. And they don’t have to go through all these five steps. That’s something that I have to do a lot personally when I’m getting emails from other other entities . . . It takes time and it takes effort. And it’s frustrating.”
“It is just such a sense of relief to see that little logo on the bottom, and it’s just encrypted,” Terra said. “I don’t have to think about it any further. And that peace of mind has been a wonderful thing for us.”